Final Manuscript Preparation Guidelines for CODEE Journal

To be considered for publication, all submissions must be formatted using the CODEE Journal LaTeX style files. These style files and sample documents for the CODEE Journal are located here. Additional formatting guidelines are provided in a sample document that accompanies the Scholarship @ Claremont LaTeX style file.

Formatting Requirements

  • Write your article in English (unless the journal expressly permits non-English submissions).
  • The use of color graphics, images and other visual elements is strongly recommended. However, color graphics should be designed with appropriate contrast so that they can be rendered well on black and white printers. All graphics files should be uploaded together with the manuscript during the submission process (see below). Vector art formats such as encapsulated PostScript (EPS) or Adobe Illustrator (AI) are preferred to raster art formats such as JPEG, GIF or TIFF. For more information, please see http://en.wikipedia.org/wiki/Vector_art.
  • Your submitted PDF file must be produced using LaTeX and using the CODEE Journal LaTeX style files.
  • Copyedit your manuscript.

Language & Grammar

  • All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.
  • Authors should use proper, standard English grammar. The The Chicago Manual of Style (University of Chicago Press) is an excellent resource.

Tables and Figures

  • To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Avoid the use of overly small type in tables.
  • Wherever possible, use LaTeX tabular environments to create tables instead of including tables as artwork.


  • Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.
  • Refer to the sample document accompanying the LaTeX style file for more instructions regarding displaying systems of ODEs, multiline equations, and other details.


  • It is the author's obligation to provide complete and accurate references with the necessary information.
  • References should be included in a separate BiBTeX (.bib) file instead of using the bibentry command.
  • The CODEE Journal uses the natbib package, which extends LaTeX's own reference citation commands. The sample document accompanying the LaTeX style file provides more information on how to format citations properly.

Other Suggestions

  • Section and subsection headings are handled automatically using the \section and \subsection commands.
  • Because this journal publishes electronically, page limits are not as relevant as they are in the world of print publications. We are happy, therefore, to let authors take advantage of this greater "bandwidth" to include material that they might otherwise have to cut to get into a print journal. This said, submissions should be clear and concise.
  • Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.
  • Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.
  • The use of hyperlinks are encouraged, but care should be taken to provide links to resources that will remain stable over time. Use the \url command to add links to resources.